Scientific Poster Tutorials

Technical Aspects and How To's
9. Bring Your Poster to Life: Ordering and Printing

Jump to Section: Process | Phantom Objects | Naming & Saving | Choosing Page Size | Choosing Paper Type | Special Instructions

Our Process

Our production process and quick turnaround times depend on getting print quality, correctly prepared files from you. Failure to follow these guidelines will result in delays of printing and shipping of your printed materials while we contact you to correct any problems. Neglecting these guidelines may also produce files that do not print correctly, resulting in extra charges to reprint replacement files.

It is not a good idea to wait until the last minute to order your poster. Even if you have a few days to spare, it is advisable to put your order in early with a cushion to allow for errors and weather delays in shipping. It is better to pay a few extra dollars for a more reliable shipping method (3 day vs. ground) to have your poster in hand, rather than just in time to display it at your conference.

Phantom Objects

Make sure all of your information fits on the page and there are no extra objects outside of the printable area. Even if you do not intend for these objects to be printed, they can hinder the printing process.

Naming and Saving

When naming your file, avoid special characters such as: / \ : * ? " < > |

Be sure your file also has the appropriate file extension such as ".PPT" and ".PPTX" for PowerPoint or ".PDF" for an Adobe Acrobat file.

Choosing Your Page Size

We can scale your poster larger and smaller, but we will not change its aspect ratio. If you have already designed your poster in PowerPoint and it does not match the size you want, you have two options:

  1. Have us print the largest possible poster from your existing file without modification. This is usually easier than trying to change your page size. You can use our page size calculator to determine sizes that can be printed from your file as-is.
  2. Resize your existing poster to fit another size. For help, see the section on poster size. You can also use our page size converter to calculate what your new page size should be.

Choosing Your Paper Type

We offer four types of paper material: standard, glossy, vinyl, and fabric. We don't recommend laminating your poster as the extra glare is sometimes objectionable. Also, the laminating cost can double the price of your poster. We recommend using glossy paper for scientific posters due to the high depth in color, low glare, and ability to resist smudging.

  • Standard - 8mil 46# Presentation Bond matte paper. Water resistant (Image won't run but paper will get soggy in rain.)
  • Glossy (RECOMMENDED FOR SCIENTIFIC POSTERS) - 8mil premium, smudge resistant, water resistant, glossy paper. Captures rich, vibrant colors yet reduces glare. Doesn't get 'slimy' like competition's.
  • Wrinkle Resistant Fabric - Perfect for international poster conferences! Fold up and pack in your suitcase, use an iron on the back for touch-ups. Wrinkle resistant, fade resistant, tear resistant.

More information about our products

Use the "Special Printing Instructions" Box

If you have any doubts about the quality of your graphics, a special page size, or know that something about your file is quirky, write it in the special printing instructions. Also mention if you embedded any fonts in your file. Again, this ensures the highest quality and quickest turnaround possible.


We send proofs by request only. Requesting a proof may delay the printing time of your poster.


Handouts relative to poster presentations are generally popular and encouraged. However, we do not produce handouts. It is best to use your own laser printer or have a local print shop print large quantities of small sized prints.

  • We accept American Express, Visa, MasterCard, Discover, and PayPal.